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Follow tuition and charges

Tuition is billed automatically from each start date, and members with a saved card pay automatically. One-off costs such as recital fees are created as charges on the class. Here's how to keep an eye on it all.

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  1. Check member plans

    Member plans on the club's Fees tab shows each member's standard plan (tuition), everyone/add-on plans, status and next billing.

  2. Change a member's plan

    Opening a row shows current plans (standard, everyone, add-on) and scheduled changes, such as moving to twice a week from the next renewal.

  3. Open the class's charges

    On the class's Charges tab, press "Create charge".

  4. Choose the type

    Choose Event for a recital fee.

  5. Enter the details

    Enter an item name such as the winter recital fee, and a due date.

  6. Set the amount and members

    Set the per-person amount (for example ¥3,000) and choose the members.

  7. Track collection

    See how many have paid and remind the rest.

  8. See the big picture in Financials

    Financials covers tuition, joining fees, charges and invoices across the organisation, ready to export.

  9. What members see

    Members and parents see the same screens shown in the individual-sports guide: their family's unpaid items, tuition and upcoming lessons on the dashboard, with "Pay all" to settle everything at once.

    Members' view
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